5 questions to ask before booking a coffee cart for your event

A mobile coffee cart can completely transform your event—but only if you choose the right vendor. Not all carts, baristas, or setups are created equal. Before you sign a contract, take a few minutes to ask these five questions to make sure the service fits your event perfectly.

1. what does your setup include?

Some coffee carts only offer drip coffee, while others bring full espresso bars with professional equipment. Ask if the vendor includes cups, syrups, milk alternatives, and baristas—or if those are extra.

Want to know more about what a full-service cart should provide? We break it down in our guide on what to expect when you book a coffee cart in austin.

2. how much space and power do you need?

Coffee carts vary widely in size and requirements. A good vendor will explain exactly how much space they need and what power source they require. This ensures you won’t run into surprises at your venue on the day of your event.

3. can you customize the menu?

If you want your event to stand out, ask about custom drink options, branded cups, or themed syrups. This is especially important for retail activations, weddings, or corporate launches where you want the coffee experience to reflect your brand.

You can browse our services to see how we personalize each setup.

4. what’s your staffing ratio?

The number of baristas matters—too few staff means long lines, while too many can feel like overkill. Ask how they staff based on guest count so you can plan for smooth service without delays.

5. do you have experience with my type of event?

A cart that specializes in small weddings may not be the best fit for a 500-person corporate activation. Ask for examples or photos of past events similar to yours so you know they can handle your timeline, guest flow, and style of service.

Our FAQs page covers the most common questions we get from clients about event size and setup.

make sure your coffee cart is the right fit

By asking these questions before booking, you’ll avoid last-minute headaches and ensure a seamless guest experience. The right vendor should be able to answer confidently and provide recommendations based on your event type and size.

If you’re ready to see what a full-service coffee cart can bring to your next event, reach out to us today and we’ll help you design the perfect setup.